How to address writer's block
Email tips for students
E-mails are often written very carelessly, even by students. What is often overlooked: An e-mail is by no means just used to transmit a message, it always says something about the sender. So it doesn't matter how the email is worded and how it looks.
So today here are a few tips on what to look out for when writing an email to a lecturer at a university or college.
10 tips for your next mail
If you are just starting your studies and your e-mail address is up to now [email protected] reads, get a new (second) address. It is ideal if your e-mail address includes your first and last name. Some universities, for example the University of Vienna, offer students the option of using their own university email address. If your university offers something like this, take advantage of it.
Choose a subject, and a meaningful one. The recipient must immediately see what it is about.
Do not have to leave your e-mail. Emails with a purple or light green background or even flowers have no place in a university context.
The same applies to the font: Use a common, straightforward font, for example Calibri, Times Roman or Arial.
Pay attention to the salutation. Even in Austria today it is perfectly fine if you address a teacher with "Dear Ms. plus surname" or "Dear Mr. plus surname".
If you decide to address yourself with a title, find out beforehand what title your recipient has. I myself keep getting emails in which I am addressed as "Dear Professor Weigl". Since I have not completed my habilitation and do not have a professorship, this address is simply wrong. Personally, I am also uncomfortable when someone speaks to me like that.
It is up to you whether you choose "Dear" or "Dear". If you already know the teacher personally, I personally think "Dear" is perfectly fine. It is not appropriate, at least in Austria, to address it with "Hello". This is how you only address someone you are with. Even the first name has no place in the salutation. So, you'd better refrain from salutations like these: "Hello Fritz Müller", "Hello Professor Meier", "Hello Ms. Huber". The salutation ends with a comma, then the next line continues in lower case.
6. Content: Short and informative
Be brief in the email and always think of your reader and his or her previous knowledge as you write. Formulations like "Unfortunately I cannot find any literature on my topic. Can you help me, please?" mean that the recipient must first ask, for example how you have researched so far which OPACs you have used. And that starts an unnecessarily long e-mail ping-pong. So think about what information your supervisor needs in order to be able to answer your e-mail as quickly and easily as possible, and include it.
Pay attention to the spelling. Don't just hack your e-mail into your PC and send it off in no time, but proofread it a few times. If you have spelling weaknesses, you can also dictate your email in Word and then run the spell checker over it. That way, you can at least get rid of some mistakes.
Your e-mail can be close to the spoken language, but do not use colloquial formulations. Sometimes I get e-mails that sound pretty harsh, but there are also e-mails that are worded very submissively (out of sheer respect?) (For example with a lot of subjunctive tones). Neither is good. Just choose a friendly, sympathetic tone. If this is difficult for you, think about how you would like them to talk to you.
Close your email with a friendly greeting. Take the time to spell it out. For example, do not write "MfG", but rather "Sincerely". Also "best regards", "best regards" or something similar is perfectly fine. You can confidently do without spread greetings such as "With the best of respect". We live in the 21st century!
Don't forget that Your email is your appearance or your business card! Well worth it if you put a little effort into writing.
Share the article:
- Muslims in India use Patanjali products
- Why do good people forgive bad deeds
- What's the best Cerrone song
- Hilary Clinton would likely be charged
- McDonalds has happy hours
- Which foods are now luxurious
- How can I develop a reading culture
- How can mathematicians make money from home
- Why should House Democrats investigate Trump's family?
- What likes and dislikes Barack Obama
- Are women irrelevant in the tech industry?
- How long does Iron Man 3
- How is MSRIT strict?
- How is Phoenix Marketcity in Kurla
- What is a prosthetic eye
- Who started the space race
- Sociopaths hesitate before engaging in deviant acts
- What is 1 1 1 3 3
- Cirrhosis leads to splenomegaly
- What is meant by moral hazard
- Historians agree that Jesus was a Jew
- Do you ever choose friendship over love?
- Where can I buy a pistol?
- How much does the commercial school cost
- Is life on a boat interesting
- What can Muslim nations learn from Israel
- Why are Indian doctors striking today
- Are food allergies correlated with ethnicity?
- Do military recruiters have quotas
- Are the Illuminati and Tavistock the same
- The SAT is all during college application
- What are some interesting animals from Alaska
- How do I create a Gerber file
- Is the British sitcom dead